This manual is prepared by Dunamis Power in terms of section 51 of the Promotion of Access to Information Act 2 of 2000 ("PAIA"), as amended, read together with the Protection of Personal Information Act 4 of 2013 ("POPIA").
1. List of Acronyms and Abbreviations
- CEO – Chief Executive Officer
- DIO – Deputy Information Officer
- IO – Information Officer
- PAIA – Promotion of Access to Information Act 2 of 2000 (as amended)
- POPIA – Protection of Personal Information Act 4 of 2013
- Regulator – Information Regulator (South Africa)
- Republic – Republic of South Africa
2. Purpose of this PAIA Manual
This manual is intended to assist members of the public to:
- identify the categories of records held by Dunamis Power that are available without a formal PAIA request;
- understand how to make a request for access to a record held by Dunamis Power;
- obtain the contact details of Dunamis Power's Information Officer and Deputy Information Officer;
- understand how Dunamis Power processes personal information, including the purpose of processing, the categories of data subjects and information involved, and the recipients to whom personal information may be disclosed; and
- understand the security measures Dunamis Power has in place to protect personal information.
3. Key Contact Details
Information Officer
Name: [Dunamis Power to provide]
Tel: 016 013 0461
Email: info@dunamispower.co.za
Deputy Information Officer
Name: [Dunamis Power to provide]
Tel: 016 013 0461
Email: info@dunamispower.co.za
General / Head Office
Physical & Postal Address: 98 Party Rd, Boltonwold AH, Meyerton 1961, South Africa
Telephone: 016 013 0461
Email: info@dunamispower.co.za
4. Guide on How to Use PAIA
The Information Regulator has, in terms of section 10 of PAIA, published a Guide on how to use PAIA and POPIA. The Guide is available from the Information Officer on request, or from the Regulator's website at justice.gov.za/inforeg.
5. Categories of Records Available Without a Request
| Category of Records | Type of Record | Available on Website | Available on Request |
|---|---|---|---|
| Company Information | Services offered, contact details | Yes | Yes |
| [Dunamis Power to complete with further categories] | |||
6. Records Available in Accordance With Other Legislation
| Category of Records | Applicable Legislation |
|---|---|
| Memorandum of Incorporation | Companies Act 71 of 2008 |
| PAIA Manual | Promotion of Access to Information Act 2 of 2000 |
7. Subjects on Which Dunamis Power Holds Records
| Subject | Categories of Records |
|---|---|
| Human Resources | HR policies and procedures, advertised posts, employee records |
| Finance | Invoices, financial statements, procurement records |
| Operations | Project and service records, client contracts |
8. Processing of Personal Information
8.1 Purpose of Processing
Dunamis Power processes personal information for purposes including providing our services, managing client and supplier relationships, recruitment and employment administration, and complying with legal and regulatory obligations.
8.2 Categories of Data Subjects and Personal Information
| Category of Data Subject | Personal Information Processed |
|---|---|
| Customers / Clients | Name, contact details, registration/identity numbers, banking details |
| Service Providers / Suppliers | Name, registration and VAT numbers, contact details, banking details |
| Employees | Name, contact details, identity number, qualifications, employment records |
8.3 Recipients of Personal Information
Personal information may be shared with service providers who assist Dunamis Power in delivering its services (such as IT and hosting providers), professional advisors, and regulatory authorities where required by law.
8.4 Transborder Flows of Personal Information
[Dunamis Power to confirm whether personal information is stored or processed outside South Africa, and if so, in which country/countries.]
8.5 Security Measures
Dunamis Power implements reasonable technical and organisational measures to protect personal information, including restricted access controls and secure storage of records.
9. Availability of this Manual
This manual is available on this website at /paia, at Dunamis Power's head office during normal business hours, and to the Information Regulator on request. A fee may be payable for a printed copy, in accordance with the prescribed regulations.
10. Updating of this Manual
Dunamis Power will review and update this manual on a regular basis.
Issued by: [Dunamis Power to provide name and title]